1. EP Call to order
2. EP Approval of last month's minutes – Minutes accepted.
3. DR Financial statement
   • EP requested new format for easier reading of spreadsheet.
   • Report for ASBF and other treasury reports converted to Excel for analysis purposes.
   • DR to convert from Quicken to Excel.
   • Total Liabilities and Equity balance for 12/31/09: $14,573.76
     

     Year-to-date - Jan-Dec 2009
     Income:	$19,603.44
     Expense:	$18,143.33
     Year-to-date profit:	$1,460.11

     (see Balance Sheet (Financial Statement) Summary and Profit & Loss 2009 attachments)
4. Mid Winter Festival 2010
   • Bands confirmed. Workshops nearly confirmed.
   • DR Discussed a back-up plan in the event that Manuel "Cowboy" Donley is not able to play (wife is in the hospital). A "jam session" was decided on to replace if necessary on the night of the festival.
   • HR KEYE TV, Ch. 42 is willing to give us air-time the week of the festival. A different act each day to promote the festival on the "We Are Austin" show that airs live from 4-5 pm. HR is coordinating acts for this.
   • EP To cost out food to buy at Costco for kitchen sales. Gluten Free selections to not be advertised as such. Gluten-free plates will be available (Mediterranean and Tex-Mex plates). Fewer sweets will be purchased. City of Austin will not allow bottled water to be sold (new law). We can't sell, but can give it away in the green room. No City of Austin permit needed as we only assemble food to be sold. No cooking done at the festival.
   • AW Can use some volunteers to help set up stage.
   • TW will rent chairs and tables. Use white tables for lobby. Easier to clean in between folks eating there.
   • AW Asked if we should call John Hunt to set up video monitor for the lobby. Agreed that it would be missed if not there. AW will call.
   • CF Volunteered to call John Fine to inquire about parking situation in the area for day of festival. EP will contact City of Austin parking garage to see if it is available for free parking.
   • EP Discussed laminating Mid-Winter/ASBF posters of the past to put on display.
   • HR Will contact Brian Rise to discuss silk-screening possibilities for future events.
   • DR will do merchandising and silent auction. Help needed with silent auction.
   • EP mentioned volunteers can help with silent auction coordination.
   • TW will be doing signs on cardboard. SI will do signs for green rooms and workshops.
   • EP RE: Merchandise. Request the material from musicians BEFORE the event and allow us to keep till after the event. This is preferred, but not compulsory.
   • CF Workshop leaders + one guest for free entrance. This will not be advertised.
   • EP Jerry Hagins to do program? TW will confirm.
5. EP Who is willing to serve on the board in 2010 in their current position?

   Angie	Yes and yes
   Tim Wooten	Yes and Yes
   Christy Foster	Yes and yes
   Dale Rempert	No and no
   Sharon Rempert	No and no
   Sharon Isaac	Yes and yes
   Howard Rains	No, but will continue doing graphics
   Jeannie DeFriese	Yes and Yes (as relayed to EP from JD)
   Keith Tuxhorn	? (not in attendance)

   EP Current AFTM bylaws reflect a smaller board than we have. Agreed last year up to 12 members. At large members are "official" members. Mid-March elections in 2010, mid-April new board takes effect. The board voted to keep the current size of 10 and up to 12 members.

   TW Will need to publicize the change of bylaws in next newsletter and make the change.

6. Upcoming Events
   • CF Next open mic at Ruta Maya is February 27, 2010. EP and TW said that they plan to be there.
   • TW Jan 30 AFTM showcase line up at Central Market (north) is:
     Big Jug Band
     1001 Nights
     Rattletree Marimba Trio
     Each band will play for ONE HOUR– Sound plot needed for CM soundman.
   • TW Stairwell Sisters at Ruta Maya on March 26, 2010
   • Another Central Market (North) gig possibility April 10 CM wants to have Ruby Jane as the headliner and will pay her $600. AFTM to provide 2 other groups, CM will kick in $100 each band Do we want to do this? Board decided YES, we want to do this.
   • AFTM showcase -- sometime in April at Ruta Maya:
     Ralph White
     Joel from Rattletree plays Kalimba
     Daniel Burundi refugee kalimba player
7. Other business

   Correction on December 2009 minutes - Dance in the Park (Zilker) on 4th Sunday in March 2010. This is booked by Dale Rempert and is NOT an AFTM event.

8. Meeting adjourned.

Next meeting is Sunday, February 14, 2010

Minutes by Christy Foster